Rainbow Board Meeting Minutes

April 24, 2007

Attendees: Luke Lundemo, Barbara Scobee, Amy Breckenridge, Nicole Jenkins, Gen Barbour and Ann Herlihy (and non-board members Steve Whitlow, Kenny Strehl and Bruce Frazier)

March 2007 minutes were approved.

Manager’s Report

• Steve Whitlow reviewed the monthly reports and indicated that we crossed the $300,000 threshold in sales for the first time. Supplements, Grocery, Bulk, Cold Goods, HABA and High Noon all set new sales records. We exceeded an average of $10,467 in sales per day. This is the third consecutive month we have had average daily sales in $10,000 range.
• We have 2,808 paid memberships.
• Still plan to renovate the plaza (i.e. installing better ceiling for sound buffer) and removal of the large poles in the Plaza. Luke Lundemo mentioned he is still trying to get bids.
• Tomorrow the cleaners should be installing the UV lights for better ventilation/cleaner air.
• Still looking into purchasing a new oven and cooler.

Financial Report

• Cash flow increased substantially due to increase in sales and keeping costs down. Sales increased in all departments. The projected profit on the budget for this month has tripled our expectations.
• Increased inventory has helped with sales.
• General Manager reviewed the inventory turnover data and made efforts to improve it this month. This should be an on-going review/area of improvement.

President’s Update

• Annual Meeting
• Deadline for Board Candidate applications is set for April 25, 2007. A list of the current Board members terms/term expiration was handed out that included Gen Barbour (alternate who replaced Karen Parker). Nicole Jenkins will not run for re-election. So, we need three positions filled. Gen Barbour was asked to complete an application. All Board members were asked to find good candidates and have them complete the form by tomorrow. Nicole Jenkins will forward the Word version of the ballot used last year.
• One by-law change will be up for a vote. Nicole Jenkins will forward the Word version of the bylaw revisions from last year.
• Nicole Jenkins will forward the photos taken at last year’s Annual Picnic so they can be used on the Rainbow Website and in flyers, etc. We hope to have an even larger turn-out this year.
• The Annual Picnic is potluck. Board approved the purchase of two main dishes again this year. Amy Breckenridge will coordinate this effort and whoever cooks will be compensated for the costs, etc.
• Ann Herlihy will speak with her contact at the Cedars in regards to getting the key(s) and the final details (i.e. chairs, tables, etc.).
• It was suggested that we have a display or sign-up board at the Annual Meeting for volunteers. Steve Whitlow stated Daniel Johnson is in charge of coordinating volunteers/community outreach and is trying to create a booklet listing all ideas/recommendations, things we need help on, etc.

· We were able to purchase plants and put them in the Plaza. We have gotten very positive feedback.

· Luke Lundemo handed out a ‘Board Development Topics’ list. He asked for each Board member to review and choose the top twelve topics for discussion over the next year. The idea is for each Board member to choose a topic then that member would make a presentation or find someone to make a presentation at the next Board meeting. After the Board agrees on the top twelve topics, these will be added to a calendar with all major events listed to help us better manage our time/goals. Ann Herlihy agreed to work on a topic related to finding, hiring and retaining the best quality employees due to the high employee turnover rate.

Other Items

The General Manager’s evaluation was completed in a closed-door session. Amy Breckenridge, Rainbow employee on the Board, was not in the discussions regarding salary. The General Manager’s goals for the next year were also decided upon. Luke Lundemo will discuss the evaluation with Steve Whitlow in more detail this week.

The Board would like to see a uniform policy on hiring employees. Board would also like to have an operational audit and/or internal quality control audit in the next year. We need to ensure that Rainbow is in compliance with all federal, state and local regulations.

No other business so meeting was adjourned.