RAINBOW BOARD MEETING
JULY 17, 2007
5:35pm- The board meeting called to order.
Those board members
present were Luke Lundemo,
The board minutes were approved with the correction of Steve instead of Bruce to look into the lease.
Doc Mendel presented some research he did concerning legal issues about having another name to do business as and notifying membership of the annual meeting by email.
Daniel Johnson gave a presentation about the role of the Outreach Coordinator and its relationship to the board.
The board reviewed the manager’s report including the June highlights.
The financial report was presented by Barbara Scobee in which June was a profitable month in which we were able to both reduce our debt and increase cash flow.
A motion was approved for the acquisition of a new oven and labor not to exceed 20,000 and Joy Adams as a board member to assist in the research and acquisition. Leo Huddleston will help with the final negotiations.
The board reviewed the budget for the next financial year which starts August 1. Barbara and Bruce answered questions from the board. While this current fiscal year is showing a high profit of 2.65%, the budget for the coming year is expecting a profit of 1.73%
Employees will receive a bonus along with the last check at end of the fiscal year. The bonuses are part of a package of increasing employee benefits this year which also included starting a retirement plan, expanding health insurance coverage and increasing wages.
The board approved the motion get a more detailed estimate of the plaza renovation with the final approval of the project contingent upon having a better idea of what the building lease arrangement will be.
The board elected new officers for the coming year. President = Luke Lundemo, Vice President = Michael Goggins, Secretary = Ann Herlihy, Treasurer = Barbara Scobee.
The board agreed to add additional duties to the secretary, vice president and president. The additional officer duties are as follows:
Secretary (all the following tasks may be delegated by the secretary)
1) Get draft versions of the past board meeting to board members several days in advance of the next board meeting.
2) After minutes are approved by the board, post a copy of the minutes on the rainbow bulletin board, put a copy in the official minutes binder and send an electronic version of the approved minutes to the website editor.
3) Monthly, type the comments received from the comment box and distribute them via email to the rainbow board plus egroup list.
4) Responsible for keeping all egroup lists current.
5) Organizing of the email and postal notice to members of the annual meeting in the timeframe defined by the bylaws.
Vice-President: Lead the organizing of the annual meeting of the cooperative by:
1) Finding a suitable date and location.
2) With the rest of the board, setting the agenda and timetable.
3) Makes arrangements for food and drink.
4) Makes arrangements for entertainment.
5) Provides for parking and security.
6) Organizes volunteers to accomplish tasks.
President:
1) Plan annual board retreat.
2) Produce and distribute a meeting agenda prior to each board meeting.
Two committees were established:
1) Outreach Committee which includes Public Relations, Advertising, and Education. Board members Joy, Irene, Luke and Leo volunteered for this committee.
2) Board Development Committee which includes nomination committee and audit committee. Board members Luke, Irene and Barbara volunteered for this committee. It was thought that Michael would also like to be on this committee.
Saturday, August 18, 2007 was picked as the date for the annual Rainbow board retreat. Luke Lundemo will secure a location for the retreat.
The board meeting ended at 8:00pm with minutes submitted by Charlotte Lundemo.