Rainbow Board Meeting Minutes

August 22, 2007

Attendees: Luke Lundemo, Barbara Scobee, Ann Herlihy, Irene Jones, Leo Huddleston, Joy Adams, Michael Goggans and non board Members Steve Whitlow, Bruce Fraiser, Charlotte Lundemo, Doc Mendel and Kenny Strehl.

A quorum was present.

The meeting was called to order at 5:33 pm.

Approval of Minutes: The minutes from the July Board meeting was approved with minor corrections.

Member’s Input: Doc Mendel requested time to speak to the board for the third straight board meeting concerning various issues with Rainbow. Doc was given the allotted time to present his information to the board. Doc was informed that if he desires to make another presentation that he do so in writing.

Manager’s Report: Steve Whitlow reviewed the monthly reports and indicated that Rainbow for the second straight summer was not experiencing a summer slump in sales. He stated that the average customer purchase was more than $22.00. He also reported that daily sales Monday through Saturday exceeded $9,000 every day in July. He also reported that membership is more than 3,000 active members. He stated that the membership has just about doubled over the past two years. There was discussion that Steve should research a new telephone system. He also discussed needing to purchase new coolers, replacing the back door and the plaza renovation project.

Financial Report: Barbara Scobee presented the financial report. She reviewed the various reports including cash flow chart and projected budget. Barbara discussed the new budget and answered questions from the board. The budget for the new fiscal year was voted on by the board and was accepted.

Old Business:

Ovens – still no decision on this. More research is being conducted.

Update on lease – Nothing has happened. Steve stated that he had talked to Tom about this but he had not gotten back to him. Steve stated that he would contact Tom again tomorrow.

Plaza Renovation – Luke stated that he had met with the contractor again about the work. The contractor needs a letter stating the columns were not structural. Luke contacted the architect who agreed that they were not structural and contacted the head carpenter, Ezra Hamilton who further stated that the posts do not support the ceiling.

Training – Discussion concerning Steve attending the national cooperative meeting next year.

Parking – Discussion concerning long term parkers in the lot and ways to figure out who they might be. Luke volunteered Charlotte and himself to take another polll of the parking lot during peak parking times.

Recycling Area – Discussion about ways to keep this space cleaner. Provide employees with a way to dispose of cigarette butts. Paying the person to remove the glass in the back. Having containers emptied more often. It was discussed that this is to be considered a community service and that we should be doing a better job of it.

There was no outreach community meeting so there was no report from this committee.

It was decided to table the discussion of values and the mission statement.

There was discussion about getting updates/progress reports on the benchmarks the board is using to evaluate Steve’s job performance. Luke agreed to prepare an update for the next meeting.

There was discussion of customer service provided by the cashiers.

There was discussion of the criteria for purchasing products by department managers. Steve will distribute a list of proposed criteria to department managers to find what products would not meet the proposed criteria.

Meeting was adjourned at 7:45 pm.

Minutes submitted by Ann Herlihy